Incubator Hardware Cost Estimate Breakdown

Reading Time: 5 minutes ;  Published: 1 year ago on May 26, 2020

The following recommended incubator inventory list comprises of careful selected equipment to allow the operation of a 50 person incubator. The true cost of equipment could be signficantly lower if second hand equipment can be sourced in the case study location. In generating this list specific attention has been given to the compatibility between hardware items and archiving functionality at a reasonable cost.

Desktops: X50 HP Elite 8300 SFF Quad Core i5-3470 3.20GHz 4GB 250GB DVD WiFi Windows 10 Professional Desktop PC Computer @ £140 / $185.56 per unit = ~$9k total.

Connection Type: VGA

Monitors: X50 LG 22M38A 22 inch TN Monitor (1920 x 1080, VGA, 200 cd/m2, 5ms) @ £68.76 / $91.14 per unit = ~$4.5k total.

Connection Type: VGA

VGA to VGA cables: To connect monitors to desktops.

x50 Oypla 1.5m VGA 15pin Male to Male PC Moniter TV Projector Cable Lead @ £2.49 / $3.30 per unit = ~$150 total.

Keyboard & mouse: X50 Trust 20623 Classicline Wired Full Size Keyboard, UK Layout with Optical Wired Mouse for Computer and Laptop, 1000 DPI @ £13.98 / $18.52 per unit = ~$1k total.

Mouse pads: X50 TRIXES Black Comfort Wrist Rest Support Mouse Pad @ £1.99 / $2.64 per unit = ~$125 total.

Connectivity: The best option depends on if there is a wired high speed connection in the area or not. Wireless 3g or 4g routers can be considered in the absence of no wired internet access.

Wired high speed internet: x2 NETGEAR R8000 Nighthawk X6 Tri-Band AC3200 (3.2 Gbps) Smart Wi-Fi Router – Circle Parental Controls and Alexa enabled, Black @ £159.99 / $212.05 per unit = ~$400 total.

This solution ensures that up to 32 devices can be supported by each wifi extender and that a reasonable internet connection can be maintained by all incubees. 

X50 Desk & Chairs from local sources @ $50 per unit = ~$2.5k total.

Webcams: Webcams will be required for incubees to have videos calls with contributors and connect on a personal level. However, not everyone will require a webcam at all times and a mentor maybe on call with multiple locals at the same time.

This means there can be far fewer webcams in the incubator than incubees. It needs to be easy for webcams to be transferred and used by multiple incubees during the course of a day. A simple plug and play solution that rests on top of a monitor should be one of the easiest solutions.

One unit for every five incubees should provide adequate access to webcams.

X10 HAVIT PC Webcam Computer Mini Camera with Microphone for Laptops and Desktop, Plug and Play (N5086) @ £8.99 / $11.92 per unit = ~$125 total

Headphones and mic: Headphones will be essential to help incubees learn from video content in the knowledge base. A head and mic combination will also be required to talk to contributors. 

X50 V7 HA201-2EP V7 Lightweight Stereo Headset @ £8.87 / $11.76 per unit = ~$600 total

Meeting/seminar webcams: A better quality webcam is required for meetings with the entire incubator and online contributor seminars. The webcams should be of high enough quality to stream as we may want to broadcast these live over platforms like Facebook and YouTube. OBS integration could also add value for video recording and remote editing.

X2 3.0MP Stream Webcam 1536/1080P HD Wide Angle Cam for Video Streaming /Recording Camera with Digital Noise Cancelling Mic. Support for PC Mac Laptop Notebook@ £93.71/ $124.23 per unit = ~$250 total.

Large screen TV’s for meetings / seminars: Meetings and seminars are a crucial part of the incubator and it’s unrealistic to think that 100 people can ask questions and engage with a contributor seminar at the same time. The TV’s will also play a vital role in the incubator onboarding process.

A TV for every 25 incubees should accommodate most office layouts and enable a seminar to be held comfortably in a single room. The average class size in the US stands at 26.7 per class.

X2 Sony KDL-55HX853 55" Full HD Smart TV – Black [Energy Class A] @ £455 / $603.54 per unit = $1.25k – $1.5k

Connectivity technology: HDMI

TV Mounts: With rented office space, it is not a given that the landlord will be happy for TV’s to be fixed to the wall. It’s also not the safest solution. Mounts make the TV’s portable and exceptionally straightforward to set up for a online meeting.

X2 Invision GT1200 ScreenStation Mobile TV Stand Trolley Cart – Anti-Tip & Ultra-Stable – For 32-65 Inch HDR LED & LCD TV Screens – Heavy Duty – Non-Marking Castor Wheels – VESA 400 600 Bracket [GT1200] @ £129.99 / $172.46 per unit = ~$350 total

Laptops: The TV’s require computers with HDMI outputs to connect. All other inventory in the incubator has VGA connectivity only. This means additional devices are needed to run Skype and other web conferencing solutions on the TV’s. These additional laptops could also serve as additional inventory in the event a monitor or desktop is broken.

X2 14.1" Full HD Laptop Computer, Windows 10 with 4GB RAM 64GB Storage, T90+ Model Lapbook Intel 64-bit Quad core USB 3.0, WIFI, Bluetooth Laptop Computer (64 GB) @ £219.97 / $291.91 per unit = ~$600 total.

HDMI to HDMI Cables

These cables are required to connect the laptops to the TV’s for conference calls.

X2 AmazonBasics High-Speed HDMI 2.0 Cable – 0.9m / 3 Feet (Latest Standard) Supports Ethernet, 3D, Audio Return – @ £4.14 / $5.49 per unit = ~$10 total.

Computer / Monitor Multi Plug Extensions: Multi plug extensions would be needed. The type of extension will be dependent on the plugs used in the hardware, the incubator workspace configuration and the plug fittings in the local office. 

For the purposes of cost estimates, UK plugs have been used. At least 104 sockets are needed (one for the desktop and one for the monitor) and the TV’s + laptops will need their own extension cables. The full cost of this item is only discernible once the layout of the local office and plug sockets is obtained. Inventory can be ordered to fit the local office layout.

X20 Masterplug SRG62N 13amp 6 Socket 2M Surge Protected Extension Lead – White @ £8.87 / $11.77 per unit = ~$250 total

Notepads: These will be required to allow incubees to take notes in contributor seminars. 

X10 Uno Spiral Notepad 160 Sheets – Assorted [Pack of 10] @ £7.75 / $10.13 per unit = ~$100 total.

Biro Pens: Are required for incubees to make notes in seminars. We must be aware that it’s easy to lose or break a pen. That’s why having plenty of pens is probably a good idea.

X10 Heavy Duty Pack of 50 – Medium Tip Fluent Smooth Writing Black Biro Ballpoint Pens@ £3.99 / $5.22 per unit = ~$50 total.

Next Section – Appendix 8.2: Incubator Security Cost Estimate Breakdown